Regional Events

CSSA Fanciers Inc. o/a Canadian Shetland Sheepdog Association
Policy for Regional Events

 This policy is to provide direction and a consistent approach to regional CSSA members and/or CKC recognized  CSSA member Shetland Sheepdog clubs (referred to as “Club“ in this document) in the use of the Canadian Shetland Sheepdog Association’s endorsement and sponsorship as requested for regional events ensuring the objectives of the CSSA are fulfilled.

Regional Events include all Canadian Kennel Club (CKC) Official Events (conformation and performance), as well as unofficial events, such as, but not limited to, boosters, matches (conformation and performance), health clinics, seminars, etc. Fund raising for any of these events or in support of the national Canadian Shetland Sheepdog Association is also covered by this policy. 

1. The Regional CSSA Director would notify the CSSA Executive of the intent of Regional CSSA members or member Club to hold a regional event under CSSA endorsement. This notification must be received, in writing, by the CSSA Executive at least three (3) months, prior to the event date. CKC event approval timeframes take precedence and regional CSSA members or Clubs must notify the CSSA Executive prior to requesting approval for the event from CKC.  The application should include the type of event, location, date and any available information, including a draft budget and request for advance of funds if required. CSSA Regional Specialty Guidelines are applicable in all conformation events approved.  All applications will be reviewed on a case by case basis.
   
   
2. The CSSA Regional members or Sheltie Club will be responsible to draft a budget for the specific event and adjust that budget as required to ensure there is no net loss of funds to the organizing group holding the Regional Event.
   
   
3. The CSSA Regional Director may apply on behalf of the organizer of the event to the CSSA Executive for an advance of funds to pay start up expenses before the Regional Event.
   
   
4. Repayment of the advance of funds must be made whether the regional event has a profit or loss and will be included with the documentation provided within three months of the conclusion of the Regional Event.
   
   
5. The net proceeds after expenses and repayment of any advance of funds by the CSSA would be proportioned with 20% submitted to the CSSA General Account and 80% retained within or to the credit of the Region holding the Region Event for future events. Should the regional CSSA members choose not to open a bank account, the CSSA Treasurer may, upon request of the event organizers, hold the Region's portion of the net proceeds to the credit of the Region.
   
   
6. Regional CSSA members or Clubs which open a bank account, are responsible for all charges incurred with the bank account. For CSSA Regional members, the bank account will have three signatories including the current CSSA Regional Director and all cheques must be signed by two (2) of the three signatories. One of the signatories must be designated and be responsible to provide an accounting, using commonly accepted accounting principles of income and expenses to the CSSA regional members and the CSSA Treasurer for any Regional Event sponsored or endorsed by the CSSA. This must be accomplished within three months of the regional event. That same designated signatory must provide a complete balance sheet of the bank account to the CSSA Treasurer at least once every six months (twice a year).
   
   
7. If within four (4) years of a Regional Event, the CSSA Regional members have not held another event, the CSSA Regional Director at that time will submit the balance of funds in the bank account to the CSSA General Account. The Regional Director may indicate to the CSSA Executive a preference from the CSSA Regional members for the directed use of those funds.
   
   
8. An extension to this timeframe may be considered by the Executive on a case by case basis only. For an extension to be considered, the current CSSA Regional Director must submit in writing, such a request with supporting rationale to the Executive for consideration.
   
   
9. This policy comes into effect January 1, 2009. 

December 2008

Attention CSSA Regional Directors: