CSSA Fanciers Inc. o/a Canadian Shetland Sheepdog Association
Policy for Regional Events
This policy is to provide direction and a consistent approach to regional CSSA members and/or CKC recognized CSSA member Shetland Sheepdog clubs (referred to as “Club“ in this document) in the use of the Canadian Shetland Sheepdog Association’s endorsement and sponsorship as requested for regional events ensuring the objectives of the CSSA are fulfilled.
Regional Events include all Canadian Kennel Club (CKC) Official Events (conformation and performance), as well as unofficial events, such as, but not limited to, boosters, matches (conformation and performance), health clinics, seminars, etc. Fund raising for any of these events or in support of the national Canadian Shetland Sheepdog Association is also covered by this policy.
- The Regional
CSSA Director would notify the CSSA Executive of the intent of
Regional CSSA members or member Club to hold a regional event
under CSSA endorsement. This notification must be received, in
writing, by the CSSA Executive at least three (3) months, prior
to the event date. CKC event approval timeframes take precedence
and regional CSSA members or Clubs must notify the CSSA
Executive prior to requesting approval for the event from CKC.
The application should include the type of event, location, date
and any available information, including a draft budget and
request for advance of funds if required. CSSA Regional
Specialty Guidelines are applicable in all conformation events
approved. All applications will be reviewed on a case by case
- The CSSA
Regional members or Sheltie Club will be responsible to draft a
budget for the specific event and adjust that budget as required
to ensure there is no net loss of funds to the organizing group
holding the Regional Event.
- The CSSA
Regional Director may apply on behalf of the organizer of the
event to the CSSA Executive for an advance of funds to pay start
up expenses before the Regional Event.
- Repayment of
the advance of funds must be made whether the regional event has
a profit or loss and will be included with the documentation
provided within three months of the conclusion of the Regional
- The net proceeds after expenses and repayment of any advance of funds by
the CSSA would be proportioned with 20% submitted to the CSSA
General Account and 80% retained within or to the credit of the
Region holding the Region Event for future events. Should the
regional CSSA members choose not to open a bank account, the
CSSA Treasurer may, upon request of the event organizers, hold
the Region's portion of the net proceeds to the credit of the
- Regional CSSA
members or Clubs which open a bank account, are responsible for
all charges incurred with the bank account. For CSSA Regional
members, the bank account will have three signatories including
the current CSSA Regional Director and all cheques must be
signed by two (2) of the three signatories. One of the
signatories must be designated and be responsible to provide an
accounting, using commonly accepted accounting principles of
income and expenses to the CSSA regional members and the CSSA
Treasurer for any Regional Event sponsored or endorsed by the
CSSA. This must be accomplished within three months of the
regional event. That same designated signatory must provide a
complete balance sheet of the bank account to the CSSA Treasurer
at least once every six months (twice a year).
- If within four
(4) years of a Regional Event, the CSSA Regional members have
not held another event, the CSSA Regional Director at that time
will submit the balance of funds in the bank account to the CSSA
General Account. The Regional Director may indicate to the CSSA
Executive a preference from the CSSA Regional members for the
directed use of those funds.
- An extension to
this timeframe may be considered by the Executive on a case by
case basis only. For an extension to be considered, the current
CSSA Regional Director must submit in writing, such a request
with supporting rationale to the Executive for consideration.
- This policy comes
into effect January 1, 2009.
Attention CSSA Regional Directors:
Please click on the links below to access the MS Word documents
related to CSSA Regional Specialties.